If you run a residential cleaning company, the best scheduling software for cleaning businesses is the one that gets a recurring client onto the calendar with the right price, the right cleaner, and the right reminder, without you retyping anything. Four tools come up constantly in this space: ZenMaid, Jobber, Housecall Pro, and ProTyz (that's us). They solve the same problem in different ways and at very different prices, so this article walks through what a cleaning business actually needs, how each tool handles it, and who should pick what.
Prices below are as of mid-2026. Check each vendor's pricing page before you decide.
What a cleaning business needs from scheduling software
Cleaning is a recurring, price-by-the-house trade. That shapes the checklist:
- Pricing by home size. Bedrooms, bathrooms, and square footage drive the quote. A three-bed, two-bath at 1,800 sq ft should not need a phone call to price.
- A recurring ladder. Weekly, bi-weekly, and monthly clients pay less per visit than one-time deep cleans, and the discount should apply automatically and show on the booking.
- Team assignment. Solo cleaners or two-person teams need to be assigned to jobs without double-booking anyone, and you want to see a cleaner's day at a glance.
- Reminders and confirmations. Missed cleans cost a full visit. A 24-hour reminder cuts no-shows and lockouts.
- Review requests. Cleaning is a trust business; a review request after each completed job is how you build a Google profile.
- A way to catch lapsed clients. A bi-weekly client who quietly stopped booking six weeks ago is the most valuable lead you have.
- A cost that doesn't grow every time you hire. Per-user fees punish the exact thing you're trying to do.
How ProTyz handles it
ProTyz is a free CRM plus booking website plus scheduling platform for local service businesses. Cleaning & Maid Services is one of ten launched service lines, and the booking flow was built around the house-size problem.
Priced inputs. When you set up a service such as "Standard Clean" or "Deep Clean," you add priced inputs: bedrooms, bathrooms, and a square-footage tier. Extras (inside oven, inside fridge, windows, laundry) sit alongside. The customer picks their numbers on your booking page and sees a live, itemized quote before they choose a time.
Frequency ladder. The pricing engine applies a weekly / bi-weekly / monthly discount as the customer selects frequency, then coupons, then any fees, minimum price, and tax. The final price is snapshotted onto the booking, so a later price change doesn't rewrite old jobs.
Availability and service area. A ZIP check confirms you serve the address, and the customer only sees slots that are genuinely free based on your working hours and team schedules.
Team. Unlimited team members on every plan, no per-user fee. Each cleaner has qualifications, unavailability, and a schedule, and nobody can be double-booked, even if you also run a second service line like window or carpet cleaning under the same login. Cleaners use the mobile PWA at /mobile for their job list, GPS check-in with a geofence, photos, start/complete, and earnings. Time entries roll into payroll runs with overtime and CSV export.
Reviews and reminders. After a completed job, a signed review-request link goes out, and you can respond to reviews from the dashboard; rating stats show on your site. Confirmations and 24-hour reminders are by email on Free. Pro ($10/month flat) adds SMS: 1-hour reminders, and clients can reply CONFIRM or CANCEL by text.
Top Opportunities. This is the feature we'd point a cleaning owner to first. A rule engine flags clients due for re-engagement: the bi-weekly client who's overdue, the one-time deep-clean customer from a year ago, the lapsed weekly who hasn't booked in two months. You get an Overview card, a full tab, and a one-click reach-out with an editable draft (email on Free, SMS on Pro), plus a Monday digest. It never messages clients on its own; you always press send.
Routes. Day-route optimization for the team, useful when you're stacking five houses in one zip code.
Invoicing. Free on both plans. Raise an invoice from scratch, from a completed clean, or from an accepted quote, email it to the client, send a reminder if it goes unpaid, and record the payment when it lands. QuickBooks Online sync is on Pro.
Setup is six steps and about 15 minutes: account, business info, services pre-filled from a cleaning catalogue (edit the prices), working hours, template and colors, publish. Your site lives at yourbusiness.protyz.com free forever; a custom domain is part of Pro.
What the others do well
ZenMaid is cleaning-only and it shows. It has years of maid-service-specific depth: cleaner-facing checklists, arrival windows, and workflows built around residential recurring cleans. As of mid-2026 it starts around $19/month plus per-user charges, with Pro Max at $49 plus $24 per user and extra users at $4 to $14 each; SMS is billed on usage. If you want a tool that only does cleaning and does it thoroughly, it deserves a look.
Jobber is a general field-service platform. Its strengths are invoicing, QuickBooks sync, card payments, phone support, and mature mobile apps. Core is $39 for one user, Connect $119, Grow $199; team plans run Connect $169 for 5 users and Grow $349 for 10, with extra users at $29/month. Recurring jobs and client-facing booking exist, but house-size pricing takes more configuration than a cleaning-specific tool.
Housecall Pro overlaps heavily with Jobber: invoicing, payments, QuickBooks, a polished mobile app, and strong support. Basic is $79 for one user, Essentials $189 for up to 5 users, MAX $329, with extra users at $35/month. Add-ons push the cost up.
Comparison table
| ProTyz | ZenMaid | Jobber | Housecall Pro | |
|---|---|---|---|---|
| Price (mid-2026) | Free; Pro $10/mo flat | From $19/mo + per user | $39–$199 (1 user); team $169–$349 | $79–$329; extra users $35 |
| Per-user fees | Never | Yes | Yes ($29/user) | Yes ($35/user) |
| Bedrooms / baths / sq-ft pricing | Built in, on booking page | Yes, cleaning-specific | Configurable | Configurable |
| Weekly / bi-weekly ladder | Built in | Yes | Recurring jobs | Recurring jobs |
| Public booking website | Included, per-vertical template | Booking form | Online booking | Online booking |
| Review requests | Signed link after completion | Yes | Yes | Yes |
| Re-engagement (lapsed clients) | Top Opportunities | Limited | Campaigns on higher tiers | Marketing add-ons |
| Invoicing | Yes (free) | Yes | Strong | Strong |
| Accounts-receivable depth, net terms | AR summary, basic terms | Yes | Strong | Strong |
| Card payments | Not built (deposits recorded only) | Yes | Yes | Yes |
| QuickBooks sync | Yes (Pro) | Yes | Yes | Yes |
| Multiple service lines, one login | Yes | Cleaning only | Yes | Yes |
| Mobile | PWA | App | App | App |
Who should pick what
Pick ZenMaid if cleaning is the only thing you'll ever do and you want the deepest maid-service workflow available, and you're comfortable with the per-user math as you grow.
Pick Jobber or Housecall Pro if accepting cards in the field, deep accounts-receivable tooling with net terms and aging, and phone support are non-negotiable. Commercial cleaning with net-30 accounts tends to land here. Budget for $79 to $349 a month depending on team size.
Pick ProTyz if you want a real booking website with house-size pricing and a frequency ladder, an unlimited team with no per-user fee, and a system that flags which clients to win back. It's also the natural choice if you plan to add a second line (window, carpet, pressure washing) under the same client list. Invoicing is free and QuickBooks sync comes with Pro. What you give up: no card capture yet, a lighter accounts-receivable side than Jobber or Housecall Pro, in-app tickets instead of phone support, and a PWA rather than an app-store app.
For a five-person cleaning crew, the monthly difference is roughly $0 to $10 versus $169 to $349. That's not the only factor, but it's a real one.
FAQ
Can I charge different prices for weekly and bi-weekly cleans? Yes. The ProTyz pricing engine has a frequency ladder; you set the discount per tier and the customer sees it applied live on the booking page.
Does ProTyz charge per cleaner? No. Team members are unlimited on Free and Pro. There are no per-user, per-calendar, or commission fees on clients who book through your own site.
Will ProTyz automatically text lapsed clients? No. Top Opportunities drafts the message and you press send. Email reach-out is on Free; SMS reach-out is on Pro.
Can I run cleaning and window washing in one account? Yes. Service lines are unlimited on every plan, sharing one client list and one team, with a cross-line check so nobody is double-booked.
Does ProTyz do invoicing or take card payments? Invoicing yes, cards not yet. Invoicing is free on both plans: build one from scratch, from a completed clean or from an accepted quote, email it, send reminders, record payments, export to CSV. QuickBooks Online sync is on Pro. Deposits are still recorded on the booking and card capture is deferred, so if collecting by card or running net-30 aging is central, Jobber or Housecall Pro is the better fit today.
Start free at protyz.com — no card, about 15 minutes to a live booking page. See the cleaning lander at /for/cleaning or click around the sample site at /demo/cleaning.